Our chronic pain management virtual care program helps healthcare providers deliver continuous, personalized care for
Urgent Care Billing Services
Urgent care billing helps clinics boost cash flow, reduce claim denials, and stay compliant with payer rules. But urgent care centers in the U.S. face unique billing challenges with high patient volumes, multiple payer types, and time-sensitive services. At VMA Services, we specialize in urgent care billing that ensures accurate coding, quick claim submission, and faster reimbursements. So your clinic can deliver quality care without worrying about delayed payments.
Specialized Urgent Care Billing
Skilled in E/M codes, urgent care modifiers, and multi-payer billing.
Faster Reimbursement Cycles
98% clean claim submission rate with fewer denials.
Compliance-Focused
HIPAA-compliant and Medicare/Medicaid ready billing processes.
Highly-Skilled & Experienced Medical Virtual Assistants
Our highly trained medical virtual assistants handle everything ranging from virtual medical scribing to pre-authorization services. Your medical practice is unique compelling VMA Services to provide a customizable solution to shed off your workload. We take workflow and give time, control and clarity in return.
Skip the long waits and high costs and bring on a skilled, ready-to-go remote medical receptionist who keeps calls moving, schedules
Our trained virtual medical scribes handle real-time clinical documentation. so you can focus on delivering quality patient care.
Our trained virtual medical receptionists manage your calls, appointments, and patient communication so you can focus on
Our remote patient monitoring services help healthcare providers track patients’ health data in real time, enabling proactive
Cut through the red tape with a credentialing partner who knows the ins and outs of US healthcare networks.
Our pre-authorization services help healthcare providers secure timely approvals from insurance companies,
Our medical billing and coding services help healthcare providers streamline claim submissions, reduce denials,
Cut claim denials before they happen. Our Eligibility & Benefits Verification Service ensures you verify patient insurance coverage
Our accounts receivable services help healthcare providers recover outstanding payments efficiently, reduce A/R days
Our virtual administrative assistant service provides reliable remote support to handle your daily administrative tasks,
Skip the long waits and high costs and bring on a skilled, ready-to-go remote medical receptionist who keeps calls moving, schedules
Our trained virtual medical scribes handle real-time clinical documentation. so you can focus on delivering quality patient care.
Our trained virtual medical receptionists manage your calls, appointments, and patient communication so you can focus on
Our remote patient monitoring services help healthcare providers track patients’ health data in real time, enabling proactive
Our chronic pain management virtual care program helps healthcare providers deliver continuous, personalized care for
Cut through the red tape with a credentialing partner who knows the ins and outs of US healthcare networks.
Our pre-authorization services help healthcare providers secure timely approvals from insurance companies,
Our medical billing and coding services help healthcare providers streamline claim submissions, reduce denials,
Cut claim denials before they happen. Our Eligibility & Benefits Verification Service ensures you verify patient insurance coverage
Our accounts receivable services help healthcare providers recover outstanding payments efficiently, reduce A/R days
Our virtual administrative assistant service provides reliable remote support to handle your daily administrative tasks,
Personalized & Efficient Revenue Solutions for Your Specialty
We know that no two practices are the same and your revenue cycle shouldn’t be either. That’s why our healthcare revenue cycle management solutions are built to grow with you. We streamline your medical coding and billing services with precision. VMA Services are focused on your specialty and efficient reimbursements. We turn complex billing into steady cash flow. Our Smart RCM solutions are built to boost your revenue, from insurance claims to collections. Less stress & More growth.
Appointment Scheduling
Our team efficiently manages appointment scheduling, reducing no-shows, optimizing provider time, and ensuring patients receive timely care without unnecessary delays.
Patient Registration
We handle complete patient registration, entering demographic and insurance details accurately, ensuring smooth onboarding
Eligibility and Benefits Verification
Eligibility verification services confirm active insurance coverage, benefits, and co-pays before visits, preventing claim denials
Prior Atuhorization
We manage prior authorization requests, ensuring timely approvals from insurers, reducing treatment delays, and supporting
Provider & Payers Credentialing
Our credentialing services streamline payer enrollment, maintain compliance, and secure timely approvals,
Billing & Coding
Expert billing and coding services ensure accurate claims submission, compliance with regulations, proper documentation, and faster
Clearing House Rejection
We resolve clearinghouse rejections quickly, correcting errors, resubmitting claims, and minimizing payment delays,
Payment Posting
Our payment posting process records insurance and patient payments accurately, reconciles accounts, and ensures providers maintain up-to-date
Secondary Billing
We handle secondary billing efficiently by coordinating claims with secondary insurers, ensuring accurate payments, and reducing revenue leakage
Account Receivable (AR Aging
Our AR aging services monitor outstanding claims, follow up with payers, and improve cash flow by reducing overdue accounts receivable balances.
Patient Statement
Our Patient Statement service ensures clear, accurate, and easy-to-read billing for patients. By minimizing confusion and delivering professional statements,
Reporting
We provide detailed reporting on billing, payments, rejections, and claims performance, giving providers clear insights
Discover what our Healthcare Virtual Assistant can do for your practice
VMA Services
VMAVMA Services – Complete Revenue Cycle Management for Urgent Care Centers
End-To-End RCM Services
Our end-to-end RCM for urgent care centers ensures that every step of the billing process is managed seamlessly.
- Patient insurance eligibility & pre-authorization
- Accurate charge capture and claim submission
Denial prevention and appeals support
Medical Billing Services
We provide specialized billing services for urgent care centers to handle the complexity of diverse cases.
- CPT, ICD-10, and E/M coding for urgent care visits
- Modifier application for after-hours and weekend care
Payment posting and reconciliation with financial reports
Superior AR Management Services
Our AR management services help urgent care clinics collect faster and reduce outstanding balances.
- Aggressive follow-ups on unpaid claims
- Reduction in AR aging buckets (30/60/90+ days)
- Tailored AR recovery plans for urgent care providers
Fast-track Credentialing Services
We help urgent care clinics get credentialed with payers quickly to avoid reimbursement delays.
- Enrollment with Medicare, Medicaid, and commercial payers
- Ongoing re-credentialing & contract renewals
- CAQH updates and compliance maintenance
VMA Services
VMACompliance That Builds Confidence
Over 500 businesses trust VMA Service with their remote hiring needs.
HIPAA Compliance
We are fully HIPAA-compliant, ensuring all healthcare-related data is handled with the highest confidentiality.
SOC 2 Type II
Our SOC 2 Type II certification shows our commitment to top security and data integrity standards.
ISO 27001: 9001
We take data security seriously. As an ISO 27001-certified company, we follow globally recognised standards.
GDPR Compliance
We fully comply with GDPR, upholding the highest data privacy and security standards.
FAQ
Frequently Asked Questions
Do you handle coding for urgent care-specific services like labs, X-rays, and procedures?
Yes! We have certified coders trained in E/M coding, CPT, ICD-10, and modifier usage for urgent care services including diagnostics, minor procedures, and same-day treatments. This ensures every service is billed correctly to maximize revenue.
Do you handle self-pay patients and payment posting?
Yes. We manage both insured and self-pay billing, post all payments (electronic & manual), reconcile accounts, and provide detailed reports so you have full visibility into collections.
How do you deal with high patient volumes and insurance mix at urgent care centers?
We streamline patient registration, verify insurance eligibility in real time, and submit clean claims across Medicare, Medicaid, and private payers. This helps urgent care centers handle high traffic without billing delays.
What are your pricing models for urgent care billing services?
We typically charge a small percentage of your monthly collections, making it cost-effective and performance-driven. You only pay when we help you get paid.
Testimonials
Customers Reviews
VMA Services was the best choice I made. They has been Very Responsive and our after-hours telephone service for over two years. They provide service to three offices in Montana.
Monty Moni
CEO, Keen IT Solution
Hiring a virtual medical receptionist from VMA Services was the best decision for our clinic. Jessica handles patient calls and scheduling like she’s in the office! We’ve seen a huge improvement in appointment flow.
Mike Hotten
Doctor
Our virtual medical scribe has significantly reduced my documentation workload during telehealth appointments. I can now focus fully on patients while the assistant handles real-time charting.
John Eleska
CEO,
Capitalize on low hanging fruit to identify a ballpark value added activity to beta test. Override the digital divide with additional clickthroughs from DevOps. Nanotechnology immersion along the information highway.
Jorina Bibi
CEO, Brick Consulting
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