Our chronic pain management virtual care program helps healthcare providers deliver continuous, personalized care for
DME Billing Services
Durable Medical Equipment (DME) billing in the USA requires specialized expertise to navigate strict payer requirements, Medicare guidelines, and complex documentation rules. At VMA Services, we simplify DME billing with accurate claim submission, faster approvals, and reduced denials. So you can focus on delivering patient care while we handle your reimbursements. Our DME billing expertise ensures full compliance with Medicare, Medicaid, and private payers.
Specialized DME Expertise
Experienced billers familiar with HCPCS coding, modifiers, and DME documentation.
Faster Reimbursements
98% clean claim rate with reduced denials and quicker
approvals.
Regulatory Compliance
HIPAA-compliant and Medicare audit-ready
processes.
Highly-Skilled & Experienced Medical Virtual Assistants
Our highly trained medical virtual assistants handle everything ranging from virtual medical scribing to pre-authorization services. Your medical practice is unique compelling VMA Services to provide a customizable solution to shed off your workload. We take workflow and give time, control and clarity in return.
Skip the long waits and high costs and bring on a skilled, ready-to-go remote medical receptionist who keeps calls moving, schedules
Our trained virtual medical scribes handle real-time clinical documentation. so you can focus on delivering quality patient care.
Our trained virtual medical receptionists manage your calls, appointments, and patient communication so you can focus on
Our remote patient monitoring services help healthcare providers track patients’ health data in real time, enabling proactive
Cut through the red tape with a credentialing partner who knows the ins and outs of US healthcare networks.
Our pre-authorization services help healthcare providers secure timely approvals from insurance companies,
Our medical billing and coding services help healthcare providers streamline claim submissions, reduce denials,
Cut claim denials before they happen. Our Eligibility & Benefits Verification Service ensures you verify patient insurance coverage
Our accounts receivable services help healthcare providers recover outstanding payments efficiently, reduce A/R days
Our virtual administrative assistant service provides reliable remote support to handle your daily administrative tasks,
Skip the long waits and high costs and bring on a skilled, ready-to-go remote medical receptionist who keeps calls moving, schedules
Our trained virtual medical scribes handle real-time clinical documentation. so you can focus on delivering quality patient care.
Our trained virtual medical receptionists manage your calls, appointments, and patient communication so you can focus on
Our remote patient monitoring services help healthcare providers track patients’ health data in real time, enabling proactive
Our chronic pain management virtual care program helps healthcare providers deliver continuous, personalized care for
Cut through the red tape with a credentialing partner who knows the ins and outs of US healthcare networks.
Our pre-authorization services help healthcare providers secure timely approvals from insurance companies,
Our medical billing and coding services help healthcare providers streamline claim submissions, reduce denials,
Cut claim denials before they happen. Our Eligibility & Benefits Verification Service ensures you verify patient insurance coverage
Our accounts receivable services help healthcare providers recover outstanding payments efficiently, reduce A/R days
Our virtual administrative assistant service provides reliable remote support to handle your daily administrative tasks,
Personalized & Efficient Revenue Solutions for Your Specialty
We know that no two practices are the same and your revenue cycle shouldn’t be either. That’s why our healthcare revenue cycle management solutions are built to grow with you. We streamline your medical coding and billing services with precision. VMA Services are focused on your specialty and efficient reimbursements. We turn complex billing into steady cash flow. Our Smart RCM solutions are built to boost your revenue, from insurance claims to collections. Less stress & More growth.
Appointment Scheduling
Our team efficiently manages appointment scheduling, reducing no-shows, optimizing provider time, and ensuring patients receive timely care without unnecessary delays.
Patient Registration
We handle complete patient registration, entering demographic and insurance details accurately, ensuring smooth onboarding
Eligibility and Benefits Verification
Eligibility verification services confirm active insurance coverage, benefits, and co-pays before visits, preventing claim denials
Prior Atuhorization
We manage prior authorization requests, ensuring timely approvals from insurers, reducing treatment delays, and supporting
Provider & Payers Credentialing
Our credentialing services streamline payer enrollment, maintain compliance, and secure timely approvals,
Billing & Coding
Expert billing and coding services ensure accurate claims submission, compliance with regulations, proper documentation, and faster
Clearing House Rejection
We resolve clearinghouse rejections quickly, correcting errors, resubmitting claims, and minimizing payment delays,
Payment Posting
Our payment posting process records insurance and patient payments accurately, reconciles accounts, and ensures providers maintain up-to-date
Secondary Billing
We handle secondary billing efficiently by coordinating claims with secondary insurers, ensuring accurate payments, and reducing revenue leakage
Account Receivable (AR Aging
Our AR aging services monitor outstanding claims, follow up with payers, and improve cash flow by reducing overdue accounts receivable balances.
Patient Statement
Our Patient Statement service ensures clear, accurate, and easy-to-read billing for patients. By minimizing confusion and delivering professional statements,
Reporting
We provide detailed reporting on billing, payments, rejections, and claims performance, giving providers clear insights
Discover what our Healthcare Virtual Assistant can do for your practice
VMA Services
VMAFull Spectrum Revenue Cycle Management Services
Fast-track Credentialing Services
Our end-to-end revenue cycle management for DME providers ensures that every step—from patient eligibility verification to denial management—is handled with precision.
- Patient eligibility & prior authorization for DME claims
- Accurate coding with HCPCS Level II codes
- End-to-end claim lifecycle management
Medical Billing Services
We provide specialized DME medical billing services in the USA that optimize reimbursement cycles and reduce administrative burdens.
- Correct modifier usage for DME claims
- Electronic claims submission to Medicare, Medicaid, and commercial payers
Posting payments and reconciling accounts
Superior AR Management Services
Our DME Accounts Receivable management focuses on reducing outstanding claims and boosting cash flow with timely follow-ups.
- Proactive follow-up on denied and pending claims
- Reduction in AR aging buckets (30/60/90+ days)
Customized strategies to maximize reimbursement
Fast-track Credentialing Services
We help DME providers enroll and stay compliant with insurance networks to avoid delays in payments.
- Credentialing with Medicare, Medicaid, and private insurers
- Re-credentialing and contract renewals
- Maintaining CAQH and compliance updates
VMA Services
VMACompliance That Builds Confidence
Over 500 healthcare providers count on us to keep their data safe and their operations seamless.
HIPAA Compliance
We protect every piece of patient information with the highest level of HIPAA standards—because privacy isn’t optional, it’s a promise.
SOC 2 Type II
Our SOC 2 Type II certification proves that we don’t just talk security—we live it daily with strict controls and monitoring.
ISO 27001: 9001
Global security benchmarks are at the heart of our operations. With ISO 27001 certification, we meet and exceed industry expectations.
GDPR Compliance
Data travels across borders, and so do our standards. We’re fully GDPR-compliant, ensuring your information is handled with care everywhere.
FAQ
Frequently Asked Questions
Why is DME billing more complex than regular physician billing?
DME billing requires strict documentation, prior authorizations, and compliance with Medicare, Medicaid, and commercial payer policies. Missing even small details can cause claim denials or payment delays, which is why expert handling is critical.
How do you ensure compliance with Medicare and payer guidelines?
We strictly follow HIPAA, Medicare LCD/NCD guidelines, and payer-specific rules. Our team stays updated with CMS regulations to ensure claims are clean, compliant, and audit-ready.
What types of DME equipment do you cover?
We manage billing for a wide range of equipment including mobility aids, respiratory equipment, diabetic supplies, hospital beds, prosthetics, orthotics, and more.
How does the hiring process work for remote medical talent through VMA?
Yes. We generate patient statements, explain billing details clearly, and offer support for payment plans to reduce outstanding balances and improve patient satisfaction.
Testimonials
Customers Reviews
VMA Services was the best choice I made. They has been Very Responsive and our after-hours telephone service for over two years. They provide service to three offices in Montana.
Monty Moni
CEO, Keen IT Solution
Hiring a virtual medical receptionist from VMA Services was the best decision for our clinic. Jessica handles patient calls and scheduling like she’s in the office! We’ve seen a huge improvement in appointment flow.
Mike Hotten
Doctor
Our virtual medical scribe has significantly reduced my documentation workload during telehealth appointments. I can now focus fully on patients while the assistant handles real-time charting.
John Eleska
CEO,
Capitalize on low hanging fruit to identify a ballpark value added activity to beta test. Override the digital divide with additional clickthroughs from DevOps. Nanotechnology immersion along the information highway.
Jorina Bibi
CEO, Brick Consulting
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