Account Receivable (AR) Services

Accounts Receivable Services for Faster Collections and Better Cash Flow

Our accounts receivable services help healthcare providers recover outstanding payments efficiently, reduce A/R days, and maintain a healthy revenue cycle.

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What Are Accounts Receivable Services?

Accounts receivable services are designed to help healthcare practices effectively manage and collect unpaid balances from both patients and insurance providers. This process ensures a consistent cash flow by keeping track of outstanding claims, reducing payment delays, and minimizing revenue leakage. By handling every aspect of receivables, these services play a vital role in maintaining the financial health of a medical practice.

Through our accounts receivable outsourcing services, we take on the responsibility of monitoring pending payments, following up with insurance companies and patients, and resolving billing or claim denials quickly. This allows your staff to dedicate more time to patient care rather than administrative challenges, while ensuring your practice receives payments faster and more accurately.

What Do Our Accounts Receivable Management Services Do?

Our accounts receivable management services are built to streamline collections, reduce aging A/R, and maximize revenue recovery for your practice. By taking a proactive approach to claim follow-ups and patient collections, we ensure that payments are received promptly and accurately. From analyzing outstanding balances to resolving denials and maintaining compliance, our team provides end-to-end support that helps you maintain a healthy cash flow while freeing your staff from time-consuming administrative work.

Key Responsibilities Include:

Comprehensive claim analysis – Reviewing and identifying issues in outstanding claims and balances.
Insurance follow-up – Contacting payers directly to check claim status and expedite payments.
Denial management – Resolving rejected claims and re-submitting them with accuracy.
Patient collections – Following up with patients on unpaid balances in a professional, respectful manner.
Detailed reporting – Delivering A/R reports and collection metrics to keep your practice financially informed.

Documentation tasks

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Support tasks

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Why Choose us

VMA Why Choose Our Accounts Receivable Services?

Choosing the right partner for accounts receivable management can make a major difference in your practice’s financial health. At VMA Services, we focus on improving collections while reducing administrative burden, so you can prioritize patient care. Our dedicated team uses proven strategies, industry expertise, and advanced technology to accelerate reimbursements, minimize denials, and keep your revenue cycle running smoothly.

Faster Collections

We reduce payment delays by following up promptly with insurers and patients.

Expert Denial Resolution

Our team identifies denial patterns and re-submits claims for maximum recovery.

Transparent Reporting

You receive detailed A/R reports and insights to track performance and cash flow.

Compliance & Accuracy

We ensure every step follows payer guidelines and industry regulations to avoid costly errors.

Discover what our Healthcare Virtual Assistant can do for your practice

Healthcare Specialties

VMAAccounts Receivable Services for All Healthcare Specialties

Our accounts receivable services support a wide range of healthcare specialties, including primary care, cardiology, dermatology, orthopedics, pediatrics, neurology, psychiatry, oncology, and many other medical fields where efficient collections and timely reimbursements are critical. By streamlining claim follow-ups, resolving denials, and managing patient balances, we help practices across specialties maintain healthy cash flow while focusing on delivering quality care.

Internal Medicine

Document chronic conditions, treatments, follow-ups, and patient histories.

Podiatry

Record foot exams, procedures, treatments, surgeries, and follow-up visits.

Family Medicine

Capture patient histories, preventive care, chronic issues, and screenings.

Pediatrics

Document growth charts, vaccinations, milestones, parent communications, and examinations.

Nephrology

Track dialysis notes, lab results, kidney disease management, and treatments.

Endocrinology

Record diabetes care, thyroid issues, hormone therapies, and lab results.

Physical Therapy

Document exercises, progress notes, rehabilitation sessions, and recovery goals.

Primary Care

Capture general checkups, screenings, chronic conditions, and preventive care.

Cardiology

Record heart tests, treatments, EKG results, symptoms, and patient progress.

Pain Management

Document pain assessments, treatments, medications, and patient improvement.

OB/GYN

Capture prenatal visits, ultrasounds, exams, birth plans, and procedures.

Oncology

Track chemotherapy sessions, lab reports, progress notes, and treatments.

Behavioral Health

Document therapy notes, mental health assessments, and treatment progress.

Dermatology

Record skin exams, biopsy results, treatment plans, and follow-up visits.

Urgent Care

Capture injuries, acute illnesses, treatments, lab tests, and discharges.

Wound Care

Document dressing changes, healing progress, procedures, and patient notes.

Psychiatry

Record mental health evaluations, medications, therapy sessions, and progress.

Dentistry

Document dental exams, treatments, x-rays, procedures, and follow-up care.

Radiology

Record imaging results, diagnostic reports, patient notes, and interpretations.

General Surgery

Capture surgical notes, pre-op evaluations, procedures, and post-op care.

How It Works

VMAHow Our Accounts Receivable Service Works

At VMA Services, we make accounts receivable management simple, transparent, and results-driven. Our process is designed to minimize claim denials, improve collections, and give you clear visibility into your financial performance—so your staff can stay focused on patient care instead of chasing payments.

Assessment

We review your outstanding A/R and identify bottlenecks in collections.

Claim Review

Analyze pending claims and ensure documentation and coding accuracy.

Follow-Up

Contact insurance providers and patients to resolve unpaid balances.

Denial Management

Investigate, correct, and re-submit denied or underpaid claims.

Reporting

Provide detailed performance reports and collection metrics to track progress.

FAQ

Frequently Asked Questions

How do you handle denied or underpaid claims?

Our team carefully reviews denial reasons, corrects documentation or coding errors, and re-submits claims promptly to recover lost revenue.

What are the benefits of accounts receivable outsourcing services?

They reduce A/R days, lower write-offs, and free your staff from time-consuming collection work.

How do accounts receivable management services work?

We analyze outstanding balances, prioritize follow-ups, contact payers and patients, resolve denials, and provide collection reports.

Will I receive regular reports on my A/R status?

Yes. We provide detailed reports and collection metrics, so you always have visibility into outstanding balances, claim statuses, and cash flow performance.

How much do accounts receivable services cost?

Pricing depends on account volume and complexity. Contact us for a tailored quote.

Testimonials

Customers Reviews

VMA Services was the best choice I made. They has been Very Responsive and our after-hours telephone service for over two years. They provide service to three offices in Montana.

Monty Moni

CEO, Keen IT Solution

Hiring a virtual medical receptionist from VMA Services was the best decision for our clinic. Jessica handles patient calls and scheduling like she’s in the office! We’ve seen a huge improvement in appointment flow.

Mike Hotten

Doctor

Our virtual medical scribe has significantly reduced my documentation workload during telehealth appointments. I can now focus fully on patients while the assistant handles real-time charting.

John Eleska

CEO,

Capitalize on low hanging fruit to identify a ballpark value added activity to beta test. Override the digital divide with additional clickthroughs from DevOps. Nanotechnology immersion along the information highway.