Medical Billing & Coding

Medical Billing and Coding Services for Accurate Claims and Faster Payments

Our medical billing and coding services help healthcare providers streamline claim submissions, reduce denials, and maximize reimbursements, ensuring your practice gets paid faster.

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What Are Medical Billing & Coding Services?

Medical billing and coding services are essential parts of the healthcare revenue cycle, ensuring that providers receive timely and accurate reimbursements for the care they deliver. Medical coding involves translating procedures, diagnoses, and treatments into standardized codes recognized by insurance providers and regulatory bodies.

Once coding is complete, the billing process takes over, creating and submitting claims to insurance companies, following up on unpaid claims, and handling denials or rejections when they occur. At VMA Services, our medical billing and coding team ensures that every claim is compliant with payer requirements, accurately coded, and submitted promptly. This not only reduces errors and delays.

What Do Our Medical Billing and Coding Services Include?

We provide end-to-end medical billing and coding services designed to streamline your revenue cycle, minimize errors, and maximize reimbursements. Our team ensures accurate coding, timely claim submissions, and full compliance with payer and federal regulations, so your practice can focus on delivering quality care while we handle the financial processes behind the scenes.

Key Responsibilities include:

Accurate medical coding using ICD, CPT, and HCPCS standards
Timely claim submission to insurance providers
Claim tracking with proactive follow-up on pending cases
Denial management and appeals for rejected claims
Payment posting, reconciliation, and compliance assurance

Documentation tasks

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Support tasks

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Why Choose us

VMAWhy Choose Our Medical Billing & Coding Services?

Outsourcing your billing and coding to VMA Services means reducing administrative stress, improving claim accuracy, and accelerating reimbursements. Our experienced team combines industry expertise with compliance-focused processes to ensure your practice gets paid faster while staying aligned with payer and federal regulations. By partnering with us, you gain peace of mind knowing your revenue cycle is in expert hands.

Improved Accuracy

Expert coding reduces errors and ensures claims are correctly submitted the first time.

Faster Reimbursements

Streamlined submissions and follow-ups speed up the payment cycle.

Denial Management

Proactive handling of rejected claims minimizes revenue loss.

Compliance Assurance

Strict adherence to payer rules, HIPAA, and federal regulations safeguards your practice.

Discover what our Healthcare Virtual Assistant can do for your practice

Healthcare Specialties

VMAMedical Billing and Coding Services for All Healthcare Specialties

Our medical billing and coding services support a wide range of healthcare specialties, ensuring accurate claim submission and faster reimbursements across diverse practices. We work with primary care providers, cardiologists, dermatologists, orthopedists, pediatricians, neurologists, psychiatrists, oncologists, and many other specialties where precise coding and compliant billing are critical to financial health and patient care.

Internal Medicine

Document chronic conditions, treatments, follow-ups, and patient histories.

Podiatry

Record foot exams, procedures, treatments, surgeries, and follow-up visits.

Family Medicine

Capture patient histories, preventive care, chronic issues, and screenings.

Pediatrics

Document growth charts, vaccinations, milestones, parent communications, and examinations.

Nephrology

Track dialysis notes, lab results, kidney disease management, and treatments.

Endocrinology

Record diabetes care, thyroid issues, hormone therapies, and lab results.

Physical Therapy

Document exercises, progress notes, rehabilitation sessions, and recovery goals.

Primary Care

Capture general checkups, screenings, chronic conditions, and preventive care.

Cardiology

Record heart tests, treatments, EKG results, symptoms, and patient progress.

Pain Management

Document pain assessments, treatments, medications, and patient improvement.

OB/GYN

Capture prenatal visits, ultrasounds, exams, birth plans, and procedures.

Oncology

Track chemotherapy sessions, lab reports, progress notes, and treatments.

Behavioral Health

Document therapy notes, mental health assessments, and treatment progress.

Dermatology

Record skin exams, biopsy results, treatment plans, and follow-up visits.

Urgent Care

Capture injuries, acute illnesses, treatments, lab tests, and discharges.

Wound Care

Document dressing changes, healing progress, procedures, and patient notes.

Psychiatry

Record mental health evaluations, medications, therapy sessions, and progress.

Dentistry

Document dental exams, treatments, x-rays, procedures, and follow-up care.

Radiology

Record imaging results, diagnostic reports, patient notes, and interpretations.

General Surgery

Capture surgical notes, pre-op evaluations, procedures, and post-op care.

How It Works

VMAHow Our Medical Billing and Coding Service Works

At VMA Services, we make the billing and coding process simple, efficient, and transparent. Our structured workflow ensures accuracy at every stage such as reducing denials, speeding up reimbursements, and strengthening your revenue cycle. From coding to payment reconciliation, we handle the details so your practice can stay focused on patient care.

Consultation

We assess your practice’s billing workflow, payer mix, and specific needs to design a customized solution.

Medical Coding

Our certified coders assign accurate ICD, CPT, and HCPCS codes to document treatments and procedures.

Claim Submission

Clean claims are prepared and submitted to insurance providers for timely processing.

Follow-Up & Denial Management

We track claim status, resolve rejections, and manage appeals to recover revenue.

Payment Posting & Reporting

Payments are posted, reconciled, and detailed reports are shared to give you clear financial visibility.

FAQ

Frequently Asked Questions

What are medical billing and coding services?

A service that handles the coding of medical procedures and diagnoses, along with the submission and follow-up of insurance claims.

Why are medical coding and billing services important?

They ensure accurate claims, faster payments, and reduced denials for healthcare providers.

How do you handle claim denials?

Our team proactively tracks every claim, addresses payer rejections, and manages appeals to recover revenue and minimize financial loss.

Can you integrate with our EMR/EHR system?

Yes. We work with leading EMR/EHR platforms, ensuring smooth integration and minimal disruption to your existing workflows.

How much do medical billing and coding services cost?

Costs depend on claim volume, specialty, and complexity. Contact us for a custom quote.

Testimonials

Customers Reviews

VMA Services was the best choice I made. They has been Very Responsive and our after-hours telephone service for over two years. They provide service to three offices in Montana.

Monty Moni

CEO, Keen IT Solution

Hiring a virtual medical receptionist from VMA Services was the best decision for our clinic. Jessica handles patient calls and scheduling like she’s in the office! We’ve seen a huge improvement in appointment flow.

Mike Hotten

Doctor

Our virtual medical scribe has significantly reduced my documentation workload during telehealth appointments. I can now focus fully on patients while the assistant handles real-time charting.

John Eleska

CEO,

Capitalize on low hanging fruit to identify a ballpark value added activity to beta test. Override the digital divide with additional clickthroughs from DevOps. Nanotechnology immersion along the information highway.